Convention Hotel

The Walt Disney World Dolphin — the officially designated JEA/NSPA convention hotel, has SOLD OUT of rooms in the JEA/NSPA block. The hotel is continuing to offer attendees rooms at the rate of $220 for single/double occupancy and $230 for triple/quad occupancy (plus 12.5 percent tax per room, per night), subject to hotel availability.

We have also partnered with A Room With A View to provide more hotel options for attendees. A Room With A View can be reached at 1-800-780-4343 or ARWAV@charter.net (include number of rooms and arrival/depart dates in email).

JEA/NSPA will offer free shuttle buses running between the Walt Disney World Dolphin and hotels in the Marriott Village booked through A Room With A View approximately every 30 minutes. Because large crowds are expected during peak hours of 7:30 a.m. – 8:30 a.m. and 5:30 p.m. – 6:30 p.m., please consider catching an earlier or later shuttle to avoid congestion.

The shuttles will be in service during the following hours:

Thursday, Nov. 12: 7:30 a.m. – 11:30 p.m.
Friday, Nov. 13: 6 a.m. – midnight
Saturday, Nov. 14: 6 a.m. – 11 p.m.
Sunday, Nov. 15: 6:30 a.m. – noon

You must reserve your hotel with A Room With A View in order to secure shuttle service; the number of shuttles booked will be based on the final number of guests who use A Room With A View.

Please do not book more rooms than you know you will need. Even if you cancel early, the hotels are not obligated to return rooms to the convention block. This may mean other delegates would have to pay more for their rooms in a convention hotel or that we would not “meet the block,” which could affect the cost of this and future conventions.

As always, there is a limited number of rooms in each configuration. JEA/NSPA cannot guarantee availability of overflow housing.

If there are any questions or issues in securing reservations, please contact JEA at staff@jea.org. Any new information about hotels will be linked on this page as it becomes available.

Walt Disney World Dolphin2631759-Walt-Disney-World-Dolphin-Hotel-Exterior-1
1500 Epcot Resorts Blvd.
Lake Buena Vista, FL 32830

All guests of the Walt Disney World Dolphin are asked to fill out this form to help the hotel plan for arrival logistics.

Reservation instructions: You can request a reservation by following this link or calling the reservations department at 800-227-1500 or 407-934-4000.

Rollaway: A rollaway bed is available at an additional $25, plus tax, per room per day. Because of fire codes, no more than five guests can stay in a standard guest room at the Dolphin.

Cutoff date and room confirmations: The cutoff date for accepting reservations is Oct 12, 2015. Filling out the online reservation request form submits a request for rooms, but your reservation is not confirmed until you have received confirmation numbers from the hotel, usually within 72 hours of making the request. In the event the group block is filled prior to Oct. 12, we cannot guarantee the availability of a room, even you requested a reservation before the deadline. The above rate will apply two days prior and two days after the meeting dates based on availability.

Deposit: The first night’s deposit will be charged to your credit card upon confirmation of your reservation.

For those wishing to reserve rooms using a check, please call the reservations department at 800-227-1500 or 407-934-4000 to book rooms. Full payment for your rooms must be received by Oct. 23 or the reservations will be canceled. Please make checks payable to the “Walt Disney World Dolphin” and send to Walt Disney World Dolphin, ATTN: Accounting Department, 1500 Epcot Resorts Boulevard, Orlando, FL 32830. Please be sure to include the confirmation numbers, guest names and amount to apply to each reservation if more than one reservation will be covered by single check.

If your final method of payment — whether check or another credit card — is different from the credit card you reserved your room with, the first night’s deposit will be refunded to the reservation card upon check-in.

Company/school credit card: If you plan to use either a company credit card, or you will not have the credit card present at check in for the duration of your stay, please ask for a credit card authorization form prior to arrival by calling the reservations department at 800-227-1500 or 407-934-4000.

Buses: Buses wishing to stay overnight on the Dolphin property will be charged $150 for the duration of the convention. Buses are asked to use the following map to identify drop-off and parking locations.

This map shows the dropoff and parking locations for school/charter buses coming to the Dolphin.

This map shows the dropoff and parking locations for school/charter buses coming to the Dolphin.

Cancellation: Your individual deposit is refundable if notice is received at least five days prior to arrival. The deposit will be forfeited if notice is received within five days prior to arrival date. Cancellations and changes may be made by calling the hotel directly at 800-227-1500 (Monday-Friday,7 a.m. – 11 p.m.; Saturday-Sunday, 7 a.m. -7 p.m.).

Tax exempt forms: The Dolphin only accepts the Florida or a Federal form. Please send in advance to hotel by fax 407-934-4336 or by mail to Walt Disney World Dolphin, ATTN: Reservation Department,1500 Epcot Resorts Boulevard, Orlando, FL 32830. Please be sure to write down the confirmation numbers on the tax exempt form so it can applied accordingly.

Check in and out time: Dolphin hotel standard check in time is at 3 p.m. and check out time is 11 a.m. Early check in and late check out requests will be depend on hotel availability and it is never guaranteed.

Early departure: In the event you wish to depart earlier than your confirmed departure date, a charge of one night’s room and tax will be applied to your account. Please inform the front desk of changes in your departure by midnight on the day of arrival.